11. Subject to the provisions of clause 12 of this Agreement, the Institution shall not be obliged to establish or maintain any records with respect to Copies made pursuant to the licence granted under clause 2(a) of this Agreement.
11.1 Any records that the Institution shall be obliged to maintain and provide under clauses 12 to 13.1 of this Agreement shall be maintained in electronic form. In the event that the Institution is unable to maintain such records in electronic form or Access Copyright is unable to access or process such records in the electronic form adopted by the Institution, the parties shall negotiate a mutually acceptable alternative form of record keeping.
12. The Institution shall establish and maintain records of all microforms including microfiches and microfilms, and Alternate Format Copies made by the Licensee pursuant to this Agreement which records shall specify, for each of such reproductions made, the title, publisher, author or authors (where known), the ISBN/ISSN number (where known), material onto which such reproductions were made, the total number and page numbers of the Pages reproduced, and, where reasonably available, the total number of Pages in the publication from which the Copies are directly made. The Institution shall submit, together with each payment made under clause 16 of this Agreement, copies of such records to Access Copyright covering the period for which such payment is being made.
13. The Institution shall establish and maintain records of all Copies made by the Licensee pursuant to clause 2(b) and (c) of this Agreement which records shall specify, for each of such Copies made, the title, publisher, author or authors (where known), the ISBN/ISSN number (where known), material onto which such Copies were made and the total number and page numbers of the Pages reproduced, and, where reasonably available, the total number of Pages in the publication from which the Copies are directly made. In addition, the Institution shall establish and maintain records of the total number of Copies made by the Licensee. The Institution shall submit, together with each payment made under clause 16 of this Agreement, copies of such records to Access Copyright covering the period for which such payment is being made.
13.1 The Institution shall establish and maintain records of all Electronic Files made by the Licensee pursuant to clause 2(b) of this Agreement and retained for more than one trimester, which records shall specify, for each Electronic File, the date such file was originally created, the title, publisher, author or authors (where known), the ISBN/ISSN number (where known) and the total number and page numbers of the Pages reproduced, as well as the dates of such reproductions and, where reasonably available, the total number of Pages in the publication from which the Copies were made. The Institution shall submit copies of such records to Access Copyright within 60 days of August 31 covering the previous 12 months.
